Most organization believes that negotiating the prices with the Vendors/ Suppliers is the best way to reduce expenses. With Purchase & Supplier Module, the organizations will find different ways of reducing and controlling the expenses.

Purchase module helps manage procurement, organize and maintain detailed vendor information, maintain a bid matrix, request for quote and comparison of the same, create purchase orders or generate POs from planned orders, manage requisitions, and receive and inspect vendor/ supplier shipments. Manage Sub contracting job and Import Management.

Features and benefits

• Allows different types of purchases like purchase requisition, supplier approval, purchase order.
• Direct purchase order, with covering letter and special terms and conditions if cost of the good to be purchased is more than 10000 or 15000
• Open purchase order by defining item for open purchase order
• Direct service purchase order
• Generates purchase order for different types of items like BOF item, MFD item, NOP item.
• Generates purchase order for raw material.
• Generates Service order like transport.
• Maintains vendor database, along with details regarding key personnel, products supplied by them with rate card.
• Allows committing turnaround time to vendors regarding their payment
• Maintains vendors other information like PAN Card number, TIN number.
• Defines Tax rules.
• Allows collating the requirements across multiple locations for the same Items and place consolidated orders with the Vendors. Thus ensuring that the organization get bulk discounts and save money.
• Goods Received Notes (Delivery Challan) are entered online by the receiver of the Goods, thus avoiding delay in reconciling the material ordered and received.
• Helps in better document management by scanning and uploading DC/Invoice with GIRIR.
• Visibility graphical interface give you clear picture of the expenses for the CFO and reduce expenses.
• Enforce the process of having Purchase Requisitions filled out and approved before purchases are made.
• Authorizing managers to raise electronic purchase requisitions, helps bringing visibility into what possible purchases are in the pipeline.
• To get better rates you can club together requirements from more than one purchase requisition.
• Enables to trace it to the right PR.
• Offers you a 360-degree view of a Purchase Order.
• Enables you to capture details of advances which need to be paid, and ensure authorized approvals.
• Gives you breakup of the total advances given, by vendor, by time period, etc.
• Coordination on services rendered or products delivered between actual user and purchase personnel becomes easier.
• Tax rates verification of vendor bills.
• Matching of vendor bill with advances.
• Verification of vendor history on other purchases.
• Verification of deliveries.
• Saves time in pulling out information about expenses from the system.
• Gain insights on spend patterns, which helps you reduce expenses and get better rates from vendors.
• Can manage cash flows better, due to visibility on pending payments
• Minimizes frauds and payment mistakes.
• Helps to do inventory control.
• Create category for external entity & enter their detailed information, helpful for account & administration
• Facility for amendment purchase order.
• Integrated with Inventory, Finance & Production Planning.
• Highly parameterized – to reduce data entry
• Streamlines purchase and process cycles.
• Detailed Supplier/Subcontractor/Service Provider database.
• Vendor evaluation based on quality, price & delivery time.
• Order entry with item details and other details like taxes, discounts, extra charges like freight, P&F, octroi etc.
• Order cancellation and order closing.
• Multiple delivery schedules.
• Quality inspection of goods.
• Advance adjustments.

Key performance indicators

• Delivery on time.
• Delivery verification as per quantity, quality.
• Purchasing cost.
• Suppliers rating