Most organization believes that negotiating the Prices with the Vendors/ Suppliers is the best way to reduce expenses. With Purchase the organizations will find different ways of reducing and controlling the Expenses.

Purchase module helps manage procurement, organize and maintain detailed vendor information, maintain a bid matrix, request for quote and comparison of the same, create purchase orders or generate POs from planned orders, manage requisitions, and receive and inspect vendor/ supplier shipments. Manage Sub contracting job and Import Management.

Allows different types of Purchases like

Purchase requisition, Supplier Approval, Purchase order.

Direct Purchase Order, with covering letter and special terms and conditions if cost of the good to be purchased is more than 10000 or 15000

Direct Service Purchase Order

Generates purchase order for different types of items like BOF item, MFD item, NOP item.

Generates purchase order for raw material.

Generates Service order like transport

Maintains vendor database, along with details regarding key personnel, products supplied by them with rate card.

Allows committing turn around time to vendors regarding their payment

Maintains vendors other information like PAN Card number, TIN number.

Defines Tax rules.

Allows collating the requirements across multiple locations for the same Items and place consolidated orders on the Vendors. Thus ensuring that the organization get bulk discounts and save money.

Goods Received Notes (Delivery Challan) are entered online by the receiver of the Goods, thus avoids delay in reconciling the material ordered and received.

Helps in better document management by scanning and uploading DC/Invoice with GIRIR.

Enforce the process of having Purchase Requisitions filled out and approved before purchases are made

By authorizing managers to raise electronic Purchase Requisitions, brings in visibility into what possible purchases are in the pipeline.

To get better rates you can club together requirements from more than one Purchase Requisition.

Enables to trace it to the right PR.

Offers you a 360-degree view of a Purchase Order.

Enables you to capture details of advances which need to be paid, and ensure authorized approvals.

Gives you breakup of the total advances given, by vendor, by time period, etc.

Coordination on services rendered or products delivered between actual user and purchase personnel becomes easier.

Tax rates verification of vendor bills.

Matching of vendor bill with advances.

Verification of vendor history on other purchases.

Verification of deliveries.

Saves time in pulling out information about expenses from the system

Gain insights on spend patterns, which helps you reduce expenses and get better rates from vendors

Can manage cash flows better, due to visibility on pending payments

Minimizes frauds and payment mistakes.

Helps to do inventory control

Create Category for external entity & enter their detail information and thus helps full for account & administration

Facility for amendment purchase order.

Integrated with Inventory, Finance & Production Planning

Highly parameterized – to reduce data entry

Streamlines purchase and process cycles.

Detailed Supplier/Subcontractor/Service Provider database.

Vendor evaluation based on quality, price & delivery time.

Order cancellation and order closing.

Multiple delivery schedules.

Quality inspection of goods.

Advance adjustments.

Delivery on time.

Delivery verification as per quantity, quality.

Purchasing cost.

Suppliers rating